Job Description

Job Description

Job Description

The duties of the role include:
Coordinating and scheduling of meetings and conference calls across multiple time zones
Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
Calendar management for bankers (Associate level+)
Coordinating room bookings for internal/external meetings and VCs across multiple locations
Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings
Car bookings
Expense processing and timely expense management
Invoice processing
Taking on ad hoc tasks while maintaining workflow
Supporting teams in day to day issues, needs and queries
Providing phone / holiday coverage for colleagues

Skills:
Excellent Microsoft Word, Excel and Outlook skills
Able to manage competing time-sensitive priorities and tasks
Demonstrates dependability and high attention to detail along with the ability to multi-task
Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
Comfortable working with people at all organizational levels, internally and externally
Must be a team player that works well under pressure within a changing environment
Flexible and adaptable to work and support across multiple teams
Be resourceful and able to use own initiative in solving issues
Proactive attitude when managing diaries
Discretion to deal with confidential business matters
Friendly, polite and approachable with a "can do” attitude
Zero to one years of experience

Education
HS Diploma or equivalent

Benefits Info:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Company Description

We are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.

Company Description

We are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.

Job Tags

Flexible hours,

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