Job Description

Job Description

Job Title: Executive Office Administrator

Location: Hoffman Estates, IL

Industry: Security and Investigations

Pay: $65-78k (based on experience)

Benefits: Health, Medical, Dental, 401k through Addison Group

Job Description:

The Executive Office Administrator is responsible for managing front desk operations, coordinating office logistics, and acting as the primary point of contact for guests and vendors. In addition, this role provides dedicated administrative support to senior leaders, including managing schedules, travel, and communications. The ideal candidate is polished, organized, adaptable, and thrives in a dynamic, fast-paced environment.

Key Responsibilities:

• Greet and assist all visitors and manage front desk activity
• Coordinate meeting and training room scheduling, setup, and logistics
• Maintain office supplies, organize mail, and ensure common areas remain clean and stocked
• Serve as liaison for building vendors and manage facility service needs
• Support company events, team meetings, and employee gatherings
• Manage executive calendars, meeting coordination, and reminders
• Prepare PowerPoint presentations and executive materials
• Book complex travel arrangements and submit expense reports
• Handle confidential communications and assist with executive projects

Qualifications:

• 3+ years of experience in administrative or executive support roles
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint)
• Comfortable managing multiple priorities independently
• Ability to maintain confidentiality and demonstrate professionalism
• Experience with event planning or facilities coordination is a plus

Perks:

• Opportunity to work closely with senior leadership
• Supportive, collaborative team environment
• Exposure to company-wide initiatives
• Career growth potential in a highly regarded organization

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